What Do GoHighLevel Virtual Assistants Do? Ultimate Guide for Business Owners

Introduction

Being an entrepreneur entails playing multiple roles at the same time. This may include lead management, follow-up emails, sales funnels creation, CRMs updating, and much more. Sometimes, there is not enough time to manage all these tasks, and some things will be neglected.

That is why a GHL VA comes into play. A well-trained GHL VA can perform everyday technical and operational activities within your GoHighLevel account to allow you to concentrate on business growth. However, what is the actual job of a GHL VA, and do you really need one for your business?

Read below to find the answer to these questions and many others.

GoHighLevel virtual assistants: Who are they?

The GoHighLevel virtual assistant is an individual who is trained to work using the GoHighLevel system. While an ordinary VA deals with administrative tasks, a GoHighLevel virtual assistant knows how to navigate through all the processes on the platform including funnels, workflows, management of the CRM, automation, and calendars among others.

This is because they can work either part-time or full-time depending on their availability.

Key responsibilities of a GoHighLevel virtual assistant

1. Managing CRMs and updating pipelines

Make sure your CRM stays organized and updated

Your GHL VA will add new contacts, move leads through different stages, apply tags to each lead, and get rid of duplicate entries to keep your pipeline up-to-date and relevant to all your leads.

2. Creating and managing automations

Automate your processes

Let your GoHighLevel virtual assistant create and manage automation processes, such as lead sequences, appointment reminder emails, onboarding drip campaigns, and re-engagement sequences. Each one is fully tested before being implemented.

3. Creating and managing funnels and landing pages

Pages that make conversions happen

Your GHL VA creates lead funnels, opt-in pages, sales pages, and thank-you pages. These are created by using the drag-and-drop builder in GHL and integrating forms into your CRM and automation workflows.

4. Management of appointments and calendar

Booking without the back and forth

They schedule and manage booking calendars, create different kinds of appointments, set your availability right, and even check if your reminder sequence is running to ensure your no-show rate stays low.

5. Campaign management via email and SMS

Campaigns delivered right on schedule

Your GoHighLevel virtual assistant will set up and schedule your campaigns, monitor your open rate, update the copy when necessary, and keep in touch with your audience on a regular basis.

6. Performance and reporting

Data that actually makes sense

An experienced GHL VA will extract weekly or monthly reports from your GoHighLevel platform. The reports may include your lead data, appointments, campaigns and pipeline movement.

GoHighLevel VA vs general virtual assistant

When does your business require a GHL virtual assistant?

Not all companies necessarily need a virtual assistant on GoHighLevel straightaway; however, there are definite indications when such a person should be hired:

• Indicators for when it is time to hire a GoHighLevel virtual assistant

• You are spending more than 2 hours in GoHighLevel daily completing routine tasks

• Your automations are not working or even set up

• You are losing leads due to the absence of management of your CRM

• You need funnel construction yet do not have the time for it

• The company is growing and requires specific GHL attention

• You are working with new clients yet the onboarding process is taking too long

• You want to dedicate yourself to strategy and sales rather than platform management

Recommendations when choosing GoHighLevel virtual assistants

Pro tip: Make sure to always provide a trial task to candidates. This will give you an indication of how well they perform even faster than their answers in interviews. Give them a small task such as building a workflow or creating a calendar on GoHighLevel.

Prioritize platform knowledge. Since it's crucial to have a GoHighLevel virtual assistant who knows his way around the platform, it's important to ask about specific examples of automation and workflows the applicant created.

Communication skills matter. Your VA will need to understand your goals and implement them via the GoHighLevel platform. Therefore, good communication skills are essential.

Set responsibilities from the beginning. Provide your VA with the detailed responsibilities and requirements, starting from managing CRM, providing weekly reports, and maintaining automations.

Make use of videos during onboarding. Record Looms for different aspects of your GoHighLevel account or make a video tutorial that will help onboard faster.

Conclusion

Hiring a virtual assistant through GoHighLevel is among the most intelligent decisions that you can ever make for the future development of your business or organization. It will enable you to concentrate on the things that will drive revenues from your clients and prospects because this individual will take care of the technical stuff within your GHL account. They will ensure that your CRM and funnels are optimized for maximum performance, among other tasks. It’s high time for you to hire someone for this position if your GHL account isn’t performing up to the mark.

Commonly asked questions

Q.1 What is the fee for a GoHighLevel virtual assistant?

The hourly fee for a GoHighLevel VA varies from $10 to $20 for beginners and ranges between $25 and $50 for professionals. A number of agencies opt for part-time employment to control their expenses.

Q.2 Does a GoHighLevel virtual assistant need account access?

Yes, your VA will have to be granted role-based permissions on your GoHighLevel account to ensure the confidentiality of your information and provide the necessary level of access at the same time.

Q.3 Can a GoHighLevel virtual assistant handle multiple client accounts?

Yes, one GHL-trained VA can operate multiple client accounts in the same agency account concurrently, which is a very economical choice for agencies dealing with 5 to 10 clients simultaneously.